Professional Council Management System (PC-MS)
“Efficient and expedient service to all Professionals.”
Online Licensure Examination
The Licensure Examination is a critical step in the journey of college graduates toward becoming licensed professionals. This online examination features randomized questions via a secured server and automarks results for pass or fail. Upon passing, a code is generated to apply for Professional Registration
Online Renewal of License Card
Renewing a license card requires certificates and credit units, but manual validation is time-consuming and resource-intensive. Using PCMS, validation can be completed in under a minute with digital certificates. This enables a fully automated online renewal process, providing efficiency and speed. License holders can renew 24/7, quickly and conveniently, saving time and resources for everyone involved.
“Providing professionals with 24/7 international access to online services.”
PCMS aims to transform the Professional Council’s operations by leveraging cutting-edge technology to automate and streamline essential services making them more efficient, expedient, reliable and accessible 24/7 international.
12 Automated Services
PC-MS automation streamlines professional services, offering 24/7 access, reducing processing time and enhancing efficiency and transparency for both users and councils.
College or University Accreditation
Accreditation serves as a formal recognition that a college meets or exceeds the set standards for educational quality. It assures students, employers, and the public that the nursing program produces competent and well-prepared graduates. Accreditation also helps institutions identify areas for improvement and fosters an environment of continuous quality enhancement.
Submission of Graduates for Licenseure Examination
The submission of college graduates for the licensure examination is essential for ensuring that eligible candidates are registered and approved. It requires nursing schools to submit graduate information, including the Official Transcript of Records (OTR), to the Nursing Council. This process ensures that graduates meet the necessary requirements to take the exam.
Booking for Licensure Examination
The application (booking) for the licensure examination is essential for becoming a licensed nurse. It involves using the examination code issued by the Professional Council to confirm the graduate’s eligibility. This process ensures that only qualified candidates are allowed to take the licensure examination, maintaining professional standards.
Online Licensure Examination
The online licensure examination is vital for college graduates to become licensed professionals, assessing their knowledge, skills, and competencies for safe practice. The PCMS ensures the online examination is conducted securely and with integrity. Passing the exam is mandatory for graduates to obtain their license and practice legally.
Professional Registration
Professional registration is the final step for graduates who pass the licensure exam, allowing them to obtain their professional license. This license formally recognizes their qualifications and authorizes legal practice. The Professional Council Management System (PCMS) manages the registration process entirely online, ensuring efficiency, security, and convenience for applicants.
Renewal of License Card
The renewal of a professional license ensures compliance with standards for continued practice. It is linked to the accreditation and verification of Continuing Professional Development (CPD) providers and courses. Managed through the PCMS, the process is streamlined, secure, and accessible, using digital certificates and an integrated verification system.
Accreditation of CPD Provider
CPD Provider Accreditation ensures that organizations meet established standards to offer Continuing Professional Development (CPD) courses. Accredited providers are recognized for delivering high-quality education, enabling professionals to continuously maintain, enhance, and update their skills and knowledge. This accreditation promotes ongoing professional growth and supports career advancement in various fields.
Accreditation of CPD Course (Computer-based)
Accreditation of computer-based, self-paced Continuing Professional Development (CPD) courses ensures that learning programs adhere to rigorous quality standards. These courses offer professionals the flexibility to improve their skills at their own pace, while still meeting the necessary accreditation criteria for career advancement, compliance, and professional growth.
Accreditation of CPD Course (In-Person)
The renewal of a professional license ensures compliance with standards for continued practice. It is linked to the accreditation and verification of Continuing Professional Development (CPD) providers and courses. Managed through the PCMS, the process is streamlined, secure, and accessible, using digital certificates and an integrated verification system.
Certificate of Good Standing
The Certificate of Good Standing verifies a professional’s compliance with regulatory standards and is often required for employment, education, or migration. The four steps include submitting a request, council review, verification of compliance history, and issuance of the certificate, ensuring professionals meet the necessary standards for various purposes.
Registration of Foreign Professionals
Registration of foreign professionals involves providing personal and professional information, uploading documents, making payment, and undergoing a review. The application is either approved or disapproved. Once approved, a code is sent, allowing the professional to apply for registration through the Professional Council’s system.
Licensure Examination of Foreign Professionals
The licensure exam for foreign professionals involves applying online, providing personal and professional information, uploading documents, making payment, and undergoing a document review. Applications are either approved to take the exam or disapproved. The exam is conducted online by a partner university in the host country.
PCMS Manpower Accounts
Admin Account
Oversee the entire operation of the council’s online services, including managing user accounts, monitoring system performance, and ensuring data security. Admins can configure settings, approve or reject applications, generate comprehensive reports, and handle escalations. They also ensure compliance with council policies, update system content, and coordinate with IT support for maintenance and troubleshooting. Their role ensures smooth and efficient system functionality.
Treasurer Account
Manage all financial operations within the council’s online system. This includes monitoring payments, processing fees for registrations, renewals, and examinations, and generating financial reports. The treasurer ensures accurate tracking of transactions, oversees fund disbursement, and maintains compliance with financial policies. They can also access payment histories, validate receipts, and collaborate with the admin for budget planning and financial audits.
Reviewer of Documents Accounts
Responsible for verifying and evaluating all submitted documents to ensure they meet the council’s standards and requirements. This includes reviewing applications for registrations, renewals, examinations, and other services. The reviewer can approve, reject, or request additional documentation. They maintain records of reviewed files, provide feedback to applicants, and ensure the accuracy and authenticity of all submissions, supporting the integrity of the council’s processes.
Reviewer of Continuing Education Courses Accounts
Tasked with evaluating and approving continuing education course submissions to ensure they meet the council’s standards and requirements. This includes reviewing course content, verifying provider credentials, and assessing credit unit allocations. The reviewer can approve, deny, or request revisions for courses. They also maintain records of reviewed courses and ensure alignment with professional development goals to uphold the quality of education for license holders.
Examiner Accounts
Responsible for creating, submitting and reviewing examination questions, ensuring they meet the council’s standards. They can check results, validate scores, and generate reports. The role ensures that examinations are conducted securely, fairly, and in alignment with professional requirements.
ProctorAccounts
Conducts and oversees the online licensure examination. The proctor verifies each examinee’s identity by cross-checking the examinee list against the provided exam pass. They are responsible for marking attendance to grant examinees access to the examination. Additionally, the proctor monitors the examination process in real time to ensure compliance with guidelines, maintain integrity, and address any issues during the exam session.
Media and Public Relations Account
Handles the creation and dissemination of official communications, including news, regulations, resolutions, laws, and announcements. This account is responsible for uploading content to the council’s online platforms, ensuring accuracy and timeliness. They manage public-facing information, coordinate with relevant departments for updates, and engage with stakeholders to maintain transparency and foster trust. Their role supports effective communication between the council and the public.
PCMS User’s Accounts
School Account
Responsible for submitting graduate information and required documents for review and approval by the council for licensure exam eligibility. This includes ensuring that all necessary documents are complete and accurate before submission. The account also monitors the status of approved applicants and resubmits documents for those who were not approved. It maintains communication with the council to ensure that all graduates meet the requirements for licensure and can take the examination.
Professional Account
Manages individual professional profiles, including updating personal information, qualifications, and professional development activities. This account allows professionals to track and store their Continuing Professional Development (CPD) certificates, monitor their progress toward required units, and access resources for license renewal.
CE Provider Accounts
Responsible for submitting all digital certificates to the council for professionals who have completed training and online courses. This account allows the provider to create and submit Continuing Education (CE) courses to the council for accreditation. The CE provider ensures that course content meets the council’s standards, including the appropriate allocation of credit units. They also track and manage the issuance of certificates to professionals upon successful course completion, ensuring accurate and timely records for professional development.
4 Phases of Implementation
The implementation of the Professional Council Management System (PCMS) follows a structured process to ensure a smooth transition from traditional methods to a fully automated, efficient system. Each phase plays a crucial role in preparing users and ensuring that the system meets the needs of the Professional Council and its stakeholders. Below are the four key phases of PCMS implementation:
Phase 1 : Customization and Pretesting
A select group of council staff and professionals use the system in real-world conditions during pilot testing. This phase identifies issues, gathers feedback, and makes necessary adjustments. It is crucial for validating the system’s functionality, user experience, and performance before rolling it out to all users.
Phase 2 : Pilot testing
A select group of users, including council staff and professionals, are invited to use the system in real-world conditions. Pilot testing aims to identify any issues, gather feedback, and make necessary adjustments. This phase is crucial for validating the system’s functionality, user experience, and performance before wider rollout.
Phase 3 : In-service Training and Professional Orientation
During this phase, council staff and professionals receive training on using the PCMS effectively. Workshops introduce automated processes like registration, document submission, and payments. This ensures a smooth transition from manual to digital services, helping users become familiar with the system and its new functionalities.
Phase 4 : Full Implementation
After successful pilot testing and training, the PCMS is fully implemented for all users. Professionals can now access all services online, including registration, licensure exams, and license renewals. Continuous monitoring and support are provided to ensure smooth operation, addressing any issues and optimizing the system as needed.